Withdrawal and Enrollment Changes

If you have to withdraw or change your enrollment after registering for any semester or session for any reason — no matter if it is voluntary, requested by the University or for other reasons — the following regulations apply:

  • Your request or notification of withdrawal must be approved on an official withdrawal form.
  • Tuition charges will be refunded in accordance with the schedule listed below.
  • Course fees charges will not be refunded.
  • Residence hall charges will be refunded in accordance with the residence contract.
  • Withdrawal during summer and special sessions will be governed by regulations printed or made available online in the appropriate summer sessions schedule of classes.

If you withdraw from the University or drop classes within an enrollment period, keep the following in mind: 

  • Consult your school/program’s policies and practices regarding grades when withdrawing or dropping classes. If you leave the University and do not formally withdraw, you will be assigned a grade of “F” (failure).
  • Withdrawal or dropping classes does not eliminate your financial obligation to the University. You are still responsible for any charges owed to the University at the time you withdraw or drop classes, based on the University’s tuition and housing refund policies.
  • There are specific federal, state and University withdrawal/drop policies regarding tuition and fees, housing charges, refunds to scholarship/financial aid programs, and repayments, which result from withdrawal from enrollment. Consult the Office of Student Financial Services for all particulars. 

Need to Re-enroll?

  1. Your registration for classes may be canceled if you have not made satisfactory payment arrangements by the payment due dates. Before re-enrolling, contact student financial services to make payment arrangements.
  2. Complete and submit a registration form. To complete the form, you will need signatures from each of your professors, your academic adviser, your dean and the student financial services office.

Tuition Refund Schedule

The percent of tuition refunded is based on the date of withdrawal. Course fees are not refundable. This refund schedule is for the Standard Part of Term only.

Percentage of Refund Date Range
Fall Semester 2017
100 percent March 31-Sept. 10
90 percent Sept. 11-17
80 percent Sept. 18-24
70 percent Sept. 25-Oct. 1
0 percent No refund after Oct. 1

Students who drop classes during the fall or spring semesters and do not withdraw from the University may only receive a 100 percent refund in the difference in tuition costs during the first two weeks of classes. No refunds are given for changing enrollment and dropping classes once the third week of classes has begun.

Scholarships and Financial Aid Repayment

You may be required to immediately repay scholarship/financial aid funds when withdrawing or dropping classes in the following situations: 

  1. If a credit balance is created in your student account due to your withdrawal or dropped classes, these funds may be used to repay your scholarship/financial aid awards. This will depend on the amount and type of your scholarship/financial aid and the date of your withdrawal.
  2. If you withdraw completely from the University, you are no longer eligible to receive any scholarship/financial aid payments from that date forward. Federal Work Study money earned before withdrawal will be paid. Students may not keep Federal Work Study jobs after withdrawing from the University.

Information regarding the federal/state and University regulations for calculating scholarship/financial aid refunds and repayments and the order of programs to which we restore aid is available from the Office of Student Financial Services. 

Merit-based Scholarships

If you are receiving a University funded merit-based scholarship, such as a Dean’s Scholarship or Martin Luther King Jr. Scholarship, you must request a Scholarship Leave of Absence before withdrawal from the University. If you do not secure the leave of absence before withdrawing from SLU, you will not be eligible for a renewal of your merit-based scholarships. 

Withdrawal Impact on Federal Financial Aid

Saint Louis University awards aid based on the assumption that you will attend the institution for the entire period for which you are enrolled. If you do not attend the entire period, you may not be eligible for all of the federal aid (also known as Title IV aid) you were awarded. 

If a financial aid recipient withdraws from the University before completing at least 60 percent of the semester, federal regulations require that the "unearned" portion of any federal financial aid received be returned to the appropriate federal aid source.

The applicable federal regulation guiding this process, known as "Return to Title IV," is found in title 34 of the Code of Federal Regulations, 668.22

To determine a student's eligibility for Title IV programs, his or her date of withdrawal must be determined.

Withdrawal Type

Official Withdrawal: Your official withdrawal date may be either the last day of an academically related activity or the date of notification of withdrawal. 

Unofficial Withdrawal: If you stop attending classes but do not notify SLU of your withdrawal, your instructor is required to include a “last activity date” when submitting a grade of "F.” This date is used to identify students who did not officially withdraw from the course but ceased attending class. SLU will use the midpoint of the term to calculate the return of financial aid if an academically related activity cannot be documented.

Determining the Return of Federal Aid

The amount of aid that will be returned if you withdraw or drop classes is determined on a prorated basis. For example, if you stop attending classes after 50 percent of the term is complete, you earn 50 percent of the aid you were scheduled to receive. Once you attend classes for 60 percent of an enrollment period, you are considered to have earned 100 percent of your Title IV aid, and no returns are necessary.

If it is determined that funds must be returned, they will be applied in the following order, up to the net amount disbursed from each source, until the amount to be returned is met:

  1. Unsubsidized Direct Loan (other than PLUS loans)
  2. Subsidized Direct Loan
  3. Federal Perkins loans
  4. Direct PLUS loans
  5. Federal Pell Grants for which a return of funds is required
  6. Federal Supplemental Educational Opportunity Grants (FSEOG) for which a return of funds is required
  7. Federal TEACH grants for which a return of funds is required
  8. Iraq and Afghanistan Service Grant for which a return of funds is required 

If it is determined that you are eligible to receive more funds than were originally disbursed, you are eligible for a post-withdrawal disbursement of Title IV funds.

If the funds eligible for the post-withdrawal disbursement are grant funds, SLU may disburse them to cover tuition, fees, and room and board charges without your permission. If the funds eligible to be disbursed are loan funds or grant funds beyond the cost of tuition, fees, and room and board, SLU cannot disburse the funds without your permission. 

Notification Process

Notification of eligibility of a post-withdrawal disbursement must occur within 30 days after SLU determines you withdrew. We will determine eligibility for Title IV funds as soon as possible, but not more than 45 days after that determination. 

More information may be found on the Return to Title IV process from the Federal Student Aid Handbook

Learn more about the withdraw and refund policies for the following programs:

The policies, regulations, procedures, and fees are subject to change without prior notice, if necessary, to keep Saint Louis University policies in compliance with state and federal laws and/or with rules and regulations of Saint Louis University.